Role Summary

Reporting to the Director, Construction, the Project Coordinator will assist and support the Project Manager in the efficient management of our projects. Scope to include managing budgets and project files including but not limited to, report generation, project correspondence, Invitation to Tender, Bid Forms, Purchase Orders, Contracts, Change Orders, and meeting minutes. This role will be responsible to perform and coordinate various managerial tasks in a supportive role, along with administrative duties, like maintaining project documentation, updating the schedule and handling financial queries. This role will require excellent time management and communication skills, as you collaborate with stakeholders and internal teams to deliver results per timelines.  The Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meeting high quality standards.

Key Accountabilities

1. Assists the Project Manager with overall project management 

2. Develops and maintains excellent relationship with sub-trades, suppliers & consultants

3. Manages change order process, including pricing, negotiating, processing and assessing cost and schedule impact 

4. Responsible in coordinating project schedules, resources, equipment and information

5. Responsible in assigning tasks to internal teams and assist with schedule management

6. Monitors project progress and handles any issues that arise

7. Responsible for administering RFI, shop drawing process, and submittals

8. Assists the Project Manager with issuing tender packages

9. Maintains contractual responsibilities with subcontractors

10. Involved in all facets of project closeout, including archiving documents, maintenance and warranty manuals, deficiencies and warranty work

11. Liaises and works closely with construction accountant

Education & Experience

Requires post secondary education in a technical or building programme and minimum of 2 years recent experience or an equivalent combination of education, training and experience. 

Required Knowledge, Skills and Abilities

• An ability to prepare and interpret, schedules and step-by-step action plans

• Solid organisational skills, including multitasking and time-management

• Strong client-facing skills

• Demonstrated ability in cost estimating and quantity takeoff

• Strong teamwork skills

• Excellent written and verbal communication skills

• Self-starter, highly motivated and organized

• Thrives on paying attention to detail in a fast paced, dynamic work environment

• Strong computer skills and experience having worked with multiple platforms and operating systems including Google Workspace (Docs, Sheets, Slides, Gmail etc), MS Project and experience with Procore Construction Project Management platform strongly desired

• Willing to work in the site office along with the project manager

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