15 September 2022
Reporting to the Superintendent, the Project Assistant will assist and support the Site Superintendent in the efficient management of the site office duties. Scope to include managing budgets and project files including but not limited to, report generation, project correspondence, Purchase Orders, Change Orders, and meeting minutes etc. This role will be responsible to perform and coordinate various managerial tasks in a supportive role, along with administrative duties, like maintaining project documentation, updating the schedule and handling financial queries. This role will require excellent time management and communication skills, as you collaborate with stakeholders and internal teams to deliver results per timelines.
Responsible for assisting the Superintendent with overall project management
Develops and maintains excellent relationship with sub-trades, suppliers, consultants, BLDG department.
Responsible for managing the change order process, including pricing, negotiating, processing and assessing cost and schedule impact
Coordinating project schedules, resources, equipment and information
Monitor project progress and handle any issues that arise
Administers RFI and shop drawing process
Maintains contractual responsibilities with subcontractors
Involved in all facets of project closeout, including archiving documents, maintenance and warranty manuals, deficiencies and warranty work
Oversight of health & safety standards
Minimum Grade 12 required, experience in Real Estate, Construction industry in a similar role an asset
Proven work experience as a Project Assistant or in a similar role required.
An ability to prepare and interpret, schedules and step-by-step action plans
Solid organizational skills, including multitasking and time-management
Strong client-facing skills
Costing estimating and quantity takeoff
Strong teamwork skills
Excellent written and verbal communication skills
Self-starter, highly motivated and organized and taking initiatives to make improvements
Ability to collaborate with the team
Strong computer skills and experience having worked with multiple platforms and operating systems including Gsuite (Google Sheets, Docs etc.), MS Project and experience with Procore Project Management platform strongly desired
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